Job Description

Connect Staffing seeks an experienced Executive Assistant to provide high-level administrative and legal support to attorneys and practice teams in a fast-paced law firm environment. This role requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities with minimal supervision. This position is primarily onsite, with the opportunity to work remotely one day per week, depending on the needs of the team.

Responsibilities

• Manage complex calendars, scheduling, deadlines, meetings, and travel arrangements across multiple time zones
• Coordinate with clients, attorneys, vendors, and internal departments to support daily operations
• Prepare correspondence, legal documents, presentations, binders, and meeting materials
• Track follow-ups, expenses, timesheets, and matter opening requests
• Assist with court filings, deposition scheduling, document management, and corporate maintenance tasks
• Maintain client records, contact lists, minute books, and electronic/paper files
• Conduct legal and internet research, including UCC, litigation, and bankruptcy searches
• Provide exceptional client service while handling confidential information with professionalism and discretion
• Support attorneys and teams with additional administrative and project-based tasks as needed, including occasional after-hours support

Qualifications

• College degree or equivalent experience preferred.
• 5+ years of executive assistant or high-level administrative experience, preferably within a law firm or professional services environment
• Strong communication, organizational, and time management skills
• Ability to manage competing priorities in a fast-paced environment
• Proficiency in Microsoft Office Suite, Outlook, Zoom, and MS Teams
• Experience with legal filings, document preparation, and travel coordination preferred
• Detail-oriented, proactive, and able to work independently and collaboratively

Job Tags

Similar Jobs