Job Description

Executive Assistant To The City Manager

Join the City of Bothell as an Executive Assistant to the City Manager and play a vital role supporting City leadership and executive operations. In this position, you'll manage executive calendars, coordinate meetings and communications, support financial processes, and prepare materials for City Council and leadership. As a key point of contact for staff, visitors, and community members, you'll represent Bothell with professionalism and a commitment to our welcoming community values.

Open: Friday, March 20

Close: Monday, April 6 at 5:00 pm

Default schedule will be the following: 5/8's Mondays - Fridays, with flexible start time.

Note: This role will be onsite for up to the first four months, with opportunities to work a hybrid schedule thereafter or as discussed with manager.

What will you do in this position?

• Serve as a trusted partner to the City Manager, providing thoughtful, detail-oriented administrative support to the City Manager, Deputy and Assistant City Managers, City Council, and Executive Department work team. This work involves handling sensitive and confidential matters with professionalism, discretion, and independent judgement.
• Coordinate dynamic and often fast-changing calendars for City leadership and staff, balancing competing priorities, anticipating needs, and ensuring schedules run smoothly.
• Live Bothell's value of being a welcoming community by serving as a key point of contact for community members, visitors, and staff. Demonstrate listening attentively, responding with accurate information, and connecting people with the right resources to ensure a positive and responsive experience.
• Support the financial operations of the department as the budget coordinator, which involves roles including accounts payable and receivable, payroll, purchasing, financial reporting, and grant tracking.
• Collaborate with leadership to prepare clear and engaging communications, including drafting City Council agenda materials, executive correspondence, and presentation.
• Support success of meetings ranging from two people to 20+, coordinating scheduling, room and resource needs including materials and refreshments and being able to shift focus as circumstances change.

A successful candidate in this position will:

• Take initiative to address issues proactively, using interpersonal skills to navigate conflict.
• Apply technical skills effectively, drawing on relevant training and experience.
• Communicate clearly, respectfully, and professionally across a variety of settings.
• Respect and value different backgrounds, experiences, and perspectives.
• Help maintain a positive, inclusive team dynamic.
• Streamline workflows and coordinate effectively with team members.
• Build and maintain collaborative relationships across departments and disciplines.
• Take ownership of decisions, follow through on commitments, and hold yourself accountable.

About City of Bothell:

• The City is comprised of 13.6 square miles within both King and Snohomish Counties and is home to 51,760 people (2025). This figure is projected to grow to nearly 75,000 over the next 20 years in tandem with Bothell's increasingly vibrant downtown and life sciences employment cluster near the I-405 corridor.
• Learn more about the City's Organizational Values and the Bothell's City Council 2040 Vision and Strategic Priorities.
• Learn more about the City of Bothell's Executive Department here!

We are committed to being a safe, equitable, and inclusive workplace and community. The City of Bothell is proud to be an Equal Opportunity Employer and is committed to providing equal opportunity for all employees and applicants. Our employees are people with different strengths, experiences and backgrounds, who share a passion for improving people's lives. The City of Bothell recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.

We seek to recruit and hire talented and engaged job candidates from a widely diverse range of backgrounds. We celebrate the diversity in our workplace and community and believe it makes us stronger.

If you need a reasonable accommodation to support your participation in the recruitment and selection process, please send an email to hrhelpdesk@bothellwa.gov.

To learn more about the City of Bothell's commitment to Diversity, Equity, and Inclusion, visit the DEI at Bothell Webpage.

Why Bothell? Bothell offers a career-enriching opportunity to apply your skills and experience in a way that has a positive effect on the community. We encourage professional growth and for employees to "think outside the box". We value work-life balance and provide paid vacation and sick leave benefits. We offer ample time off including 11 paid holidays as well as 2 personal holidays. As an employee, you have access to a robust benefits package that includes medical, dental and vision for you and your family. We also offer life and disability insurance, state pension membership and deferred compensation for retirement. Commute trip reduction, alternative work schedules, flexible work environment, and hybrid work options are available when appropriate. The City of Bothell creates an environment that supports wellness practices which enhance the quality of life for City employees, and encourage and incentivize participation in an employee wellness program. As a result, the City is a recipient of the Association of Washington Cities WellCity Award.

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