Job Description
Position Summary
The Finance Manager plays a critical role in supporting the Director of Finance by overseeing key financial operations for the Coalition for the Homeless (CFTH). This position ensures the accurate management of both internal financial processes and external grant-related financial activities, helping maintain fiscal accountability and compliance.
The Finance Manager is primarily responsible for overseeing financial operations related to government and private grants for which CFTH serves as the fiscal agent. This includes managing financial activities for grants directly assigned to CFTH as well as those involving third-party sub-recipients. In addition, the Finance Manager provides support for CFTH’s internal financial operations, ensuring accuracy, compliance, and efficiency. Cross-training is provided to ensure seamless support between CFTH’s core financial operations and grant-related financial functions.
Key Responsibilities
- Provide daily supervision, focus, coaching, professional development, and mentorship to assigned direct reports.
- Manage the assigned day-to-day financial and accounting operations associated with CFTH Financial Operations or Grant Financial Operations and actively seek and participate in cross-training opportunities to address CFTH Finance Operations knowledge and skill gaps or deficiencies.
- Establish and maintain subject matter expertise related to general accounting standards/ pronouncements best practices.
- Collaborates with the members of the Finance Team to ensure consistent, timely, and accurate monthly closing, billing, and grant allocation processes.
- Communicates with external entities on invoices and grant financials. Effectively and proactively communicates with all stakeholders to resolve issues and discrepancies in a timely manner.
- Conducts self in a manner that is congruent with cultural diversity, equity and inclusion principles. Contributes towards improvement of department scores for employee engagement, i.e. peer-to-peer accountability.
- Prepares, consolidates, and reports on annual operating, salary, and capital budgets. Serves as a liaison to management for monthly, quarterly, and year-end financial statements.
- Assist in summarizing the financial status of the business unit or department. Identifies specific causes of significant variances between the year-to-date budget and year-to-date actuals.
- Assist in conducting multi-year financial planning and generates financial forecasts and budgets driven by identifying key assumptions and dependencies. Analyzes variances to forecasts and budgets with insight into business changes and outlook.
- Collaborate with other business units/departments and organizational finance teams to manage forecasting and other financial and operations functions.
- Improves business performance by analyzing both operational and financial data. Generates forecasts and budgets. Analyzes trends in revenues, expenses, and other areas of business.
- Compiles and reviews departmental budgets, taking into consideration actual performance, previous expenditures, and estimated expenses and income.
- Reviews departmental expenditures to ensure compliance with budget allocations. Maintains accurate spending records and establishes measures for budgetary control.
- Processes and prepares accounting entries. Reviews and audits financial statements and reports. Ensures all calculations and data entries are correct. Reconciles general ledger accounts for discrepancies and identifies errors.
- Responds to internal client inquiries on financial systems, policies, and procedures. Conducts financial training to address needs.
Qualifications, Skills & Experience
- Bachelor’s or associate degree and four (4) years of related experience in accounting/finance role with progressively more responsible and complex roles in a non-profit federal grant setting or high school diploma or GED with 8 years of related experience
- Two (2) years of direct reports and leadership experience.
- Experience in grant revenue recognition and functional expense reporting.
- Experience with Abila Fund Accounting software or similar platform.
- Experience working with government programs and management of government grants (e.g., HUD).
- Experience working for non-profit organization.
- Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
- Positively influence others to achieve results that are in the best interest of the organization.
- Ability to assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization.
- Ability to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
- Able to assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
- Ability to present complex financial/accounting issues to leadership team, propose solutions and execute.
- Advanced Excel and PowerPoint skills; experience with Microix is a plus.
- Unquestionable ethics, character, and integrity.
- Excellent executive presence, communication, relationship building and influencing skills balanced with a hands-on understanding of details.
- Self-starter, dynamic “doer” with a high level of resilience and tenacity.
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