Job Description

Administrative Assistant

Performs high-level administrative and professional work to the City Manager and in support of department heads. Manages responsibilities relating to a wide variety of situations/projects involving upper-level executive administrative functions of the Office of the City Manager and provides administrative support to the City Manager. Responsible for confidential and time-sensitive materials while formulating routine and advanced correspondence, including letters, memoranda, and reports. Familiar with a variety of administrative concepts, practices, and procedures. Relies on experience and logical judgment to plan and accomplish goals and requires a wide degree of creativity and latitude to meet daily objectives.

Examples of duties include:

• Adhering to all City policies and procedures as outlined in the Employee Handbook, in particular: Attendance Policy, All Safety Policies and Procedures, Appropriate business casual attire for office personnel and proper uniform attire for those departments that are so designated (Police, Fire, and Public Works Departments);
• Assisting the City Manager in the management of his/her schedule and email; works under the supervision of the City Manager; may supervise interns or assigned project staff as directed;
• Providing administrative support in a variety of capacities, including telephone coverage, copier projects, mail handling, supplies control, processing of letters/correspondence, events/meeting planning/travel arrangements, report generation, invoice/expense reporting, and assisting with the completion of specially assigned projects;
• Assisting in the preparation and review of agendas, presentations, and supporting materials for the City Council in conjunction with the City Clerk;
• Representing the City Manager's Office at meetings, conferences, luncheons, and community events;
• Responding to citizens' inquiries, complaints, and requests for information in a timely manner;
• Maintaining a collaborative working relationship with all department directors and possessing an in-depth understanding of each department's functions, challenges, and goals to support cross-departmental coordination and decision-making; supports staff execution of new technology tools and systems when appropriate to improve efficiency
• Working with other administrative personnel to accomplish organizational goals;
• Performing special projects as assigned and demonstrating the ability to handle multiple tasks with little or no supervision;
• Adhering to and promoting all City policies, procedures, and practices; and,
• Performing other duties as assigned.

Typical qualifications include:

• Bachelor's Degree in Public Administration or related field;
• 3-5 years of experience as an Administrative Assistant/Secretary, at least two years experience working for a senior manager (work experience may be substituted for educational requirement);
• Experience in advanced Microsoft Suite/Office and Adobe Acrobat skills required;
• Articulates with excellent interpersonal, problem solving, decision making, and communication skills (Orally and written);
• Supports honest and ethical behavior among employees; and,
• Promotes a customer-oriented business philosophy via serving as an "Ambassador" for the City of La Marque, Texas.

Supplemental information:

Supplemental Information:

• Work is an in-person environment with occasional attendance at evening or weekend meetings off-site and community events.
• Position requires frequent use of computers, phones, tablets, and standard office equipment. Work involved meeting tight deadlines and managing multiple priorities.

NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel classified.

EMERGENCY OPERATIONS CLASSIFICATION, TIER 1: Employees with specific responsibilities who remain in the City, on the job, and/or at a designated location during an emergency.

This job position is eligible for the following benefits:

• Medical and dental insurance at no cost to the employee
• Vision insurance is offered at a very low premium
• Life Insurance
• Short Term Disability and AD&D (payroll deducted)
• TMRS (Texas Municipal Retirement System)
• 12 paid holidays a year
• Paid Time Off
• Vacation and Sick Leave
• Longevity Pay
• 457 Plan and/or Roth IRA
• Health Reimbursement Account and/or Healthcare Flexible Spending Account (HSA/FSA)

Part-time employees are not eligible for benefits.

Government Jobs

Job Tags

Temporary work, Part time, Work experience placement, Casual work, Work at office, Flexible hours, Afternoon shift

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